A room occupancy report, which can be created on the global or on an event level, provides you with a report of your rooms that are in use or have been requested by activities, including information such as when they are in use and the activities' participants.
In order to create a room occupancy report, follow the instructions found in this article, and select "room-occupation" as report type when prompted, then click Save.
In order to customize your room occupancy report, click on the newly created report in the reports list, then navigate to the Settings tab. If you've created this report on the global level, you now need to specify on which event's participants you'd like this report to be in the Settings section.
Also in the Settings section, you can select participants with which attendance status should be displayed in the report, as well as select rooms with which booking status should be displayed.
If you'd like to apply a filter to your participants list instead of listing all of them in the report, you can also do that here in the Settings section by clicking the Participant filter button.
Next up, you need to specify which columns, i.e., participant, event, activity, and room fields you'd like to be present in the report. Expand the Columns section and click the Columns button to reveal the Manage columns popup window to do that.
Here, you can drag and drop the columns you'd like to view in the report. For a basic report, we recommend adding the participant first and last name, participant email, activity name, activity start and end, and room name columns. When you're done, click Apply.
If you'd like to schedule this report to be created at a specific interval, you can do that in the Schedule section. For more information on scheduling events, see this article.
When you're done, click Save.
Once you click Save, this report is now ready to create and export versions of it. For more information on report versions, see this article.