Azavista offers a range of onsite services to assist you in the management of your in-person events, helping you ensure that critical aspects are covered for both single and multiple-day events.
Our approach aims to guarantee a smooth and engaging experience for all participants, and to ensure that event are prepared and run flawlessly from start to finish.
- Setting up the event in Azavista: Most notably for clients purchasing onsite only services, we offer the creation of the complete event in Azavista (registration forms, emails, sessions, participant journeys, automations, etc.), streamlining and automating all of your event procedures & processes into a single source of truth.
- Onsite support for single or multiple days events: An Azavista representative can be present at the event to provide live assistance: Installing equipment, assisting with the check-ins, updating information and configurations inside the Azavista event, etc.
- Badges & Lanyards: We provide fully customized badges and lanyards, tailored to reflect the unique branding of each of our clients' events.
- Check-in kiosks & check-in stations: Seamless check-in experiences with both self-check-in (kiosks) and staff-assisted check-ins (stations), catering to the event as a whole as well as individual sessions.
- Check-in app: Our check-in app offers a quick and efficient way for event managers to check in attendees.
- Lead scanning app: Our lead scanning app can be used by both exhibitors/vendors and participants alike to scan other participants, saving their information for later communications and networking purposes.
- Event app: Our event app provides a virtual feed of information, including streaming capabilities and other essential updates. It is downloadable and fully brandable, similarly to websites and emails.
Event planning
Once onsite services are confirmed, we initiate work on all event requirements and actionable items. This involves establishing the event timeline, coordinating logistics, branding various equipment such as badges, lanyards, and kiosks, and configuring the event in Azavista (uploading participant information, sending emails, creating a dedicated website with registration forms, etc.)
Live assistance
During the live event, our onsite representatives are there to provide seamless support across different aspects of the event. They handle tasks such as installing equipment, supporting the checking-in of the participants, and offering ongoing assistance throughout the event duration.
Their presence ensures that everything runs smoothly and that attendees and staff alike receive the assistance they need promptly and professionally.
Post-event actions
Following the onsite event, our team continues to provide essential support with post-event actions. This includes tasks such as helping you in exporting feedback and other details from your participants, compiling event analytics, and organizing a debriefing to make sure we catered to all of your needs.
We aim to wrap up every detail efficiently to finalize the event smoothly and help you gather valuable insights for future planning.
To provide you with a quote for our onsite services, we request the following details:
- Expected number of participants
- Number of event days
- Location of the event
- Do you require an Onsite representative (and how many hours)?
- Do you require brandable badges?
- Do you need brandable lanyards?
- Do you require Kiosks (and if branding is needed) (self-service check-ins)?
- Do you require Stations (staff assisted check-ins, also referred to as resolution desks)?
- Do you require Session check-ins?
- Do you require our Lead scanning app (how many users)?
- Do you require our Event app?
