With workflow automations in Azavista, you can split and manage different registration journeys based on different participant types. Some participants may be registered immediately, while others might need to complete additional steps, such as submitting forms or receiving approval.
Example Scenario: Speakers Submitting Abstracts
A speaker must first submit their abstract before their registration is confirmed. This means they will go through two steps before being registered for the event:
- Registration Form
- Abstract Submission Form
- Registered
Steps to Set Up a Parallel Registration Journey
Step 1: Create the Field for Splitting Participants
Create a field to be used for condition-based splitting, such as "Registering as" with values:
- Participant (standard registration)
- Speaker (requires abstract submission)
Add this field to the registration form.
Step 2: Adjust the Confirmation Page
Rename the confirmation page to a generic title like "Form Submitted". Use dependencies to dynamically change the message.
- Regular participants see: "Registration confirmed."
- Speakers see: "Upload your abstract in the next form."
Step 3: Create Two Separate Confirmation Emails
- Email for Participants: Confirms their registration immediately.
- Email for Speakers: Informs them that they must submit an abstract before the registration is completed. Also include a button that redirects them back to the event website, as they need to access the next form.
Step 4: Configure the Workflow
- Add a splitter block after the first registration step.
- Above the splitter block, create a non-public registration block for the abstract submission form, confirmation page, and email.
Step 5: Configure the sending of the confirmation email
- In the block "Public registration" (or whichever block you used as a common form for all participant types), using "After registration actions", configure conditional filters to send the relevant confirmation email to relevant to the participant type.
- Make sure to leave the regular "thank you email" empty.
Step 6: Connect the Workflow
- Connect the upper arrow of the splitter block to the registration block (for speakers).
- Connect the lower arrow to the registered block (for participants).
- Define conditions to send each participant type to the correct next step.
- Publish the workflow.
Step 7: Testing the registration flow
Once the workflow is set up
- Register as different participant types to verify correct routing.
- Ensure the right confirmation pages and emails are displayed and sent.
- Confirm that speakers receive the abstract submission form before registration is completed.