Adding System Email for Participant Account Creation

Overview

Adding a System Email for Participant Account Creation in Azavista allows you to automatically send account details to participants when their account is created. You can configure sender information, subject lines, and select a theme to ensure consistent branding and communication.

Step-by-Step Approach

1. Add a System Email for Participant Account Creation

• Navigate to the Organisations menu from the General Dashboard.
• Select System Emails.
• Click on Add System Email.
• Choose Participant Account Creation as the email type.

2. Enter Internal Email Name

• In the Internal Email Name field, enter a name for internal reference.
• This helps you easily identify the email template in the listing.

3. Select Theme

• Choose a theme from the Theme select field.
• The selected theme defines the visual layout and styling of the email.

4. Configure Sender Details

• Enter or edit the From Name (display name of the sender).
• Enter or edit the From Email address.
• Enter or edit the Bounce Email address (used for handling failed deliveries).
• Enter or edit the Reply Email address (where participant replies will be sent).

5. Enter Email Subject

• In the Subject field, enter or edit the subject line of the email.
• Ensure the subject clearly reflects the purpose of the email (e.g., account creation details).

6. Save the System Email

• Review all configured fields.
• Click Save to create the system email.

The email will now be triggered automatically when a participant account is created.

Key Notes

• Ensure all email fields are correctly configured to avoid delivery issues.
• The selected theme will apply consistent branding to the email.
• Changes to the template will apply only to future emails.