Configuring Event App Session Configuration

Overview

The Session Configuration feature in the Event App allows organizers to manage and configure engagement modules for individual sessions or apply a shared Generic Configuration across all activities. Organizers can configure modules such as QA, Polls, Moderation, Content, and Participant List either globally through the Generic Configuration tab or individually per session. Changes applied to a session's configuration are reflected in the Event App against all activities in the event.

Step-by-Step Approach

1. Navigate to Session Configuration

• From the Left Hand Navigation (LHN), navigate to the Event App section.
• Click on Session Configuration to open the configuration page.
• The Session Configuration page contains two tabs:
• Sessions — displays the list of all activities for the event.
• Generic Configuration — displays the shared configuration settings that can be applied across all activities.

2. View and Manage Sessions

• Click on the Sessions tab to view the list of all activities.
• The list displays each activity with the following columns:
• Name — the name of the activity.
• Start — the start date and time of the activity.
• End — the end date and time of the activity.
• Room — the room assigned to the activity.
• Use the Quick Search bar to search for a specific activity.
• Use the Choose Saved Filter dropdown or click + Create New Filter to filter the list.
• For each activity row, click the Hamburger Menu (three dots icon) on the right to access the following actions:
• Edit Configurations — opens the configuration settings for that specific activity.
• Delete — removes the activity configuration.
• Select Generic Configurations — assigns the Generic Configuration settings to the selected activity. Once applied this will be visible on the activity detail page in the Event App.

3. Configure Generic Configuration Tab

• Click on the Generic Configuration tab to access the shared configuration settings.
• The Generic Configuration tab displays the following modules that can be enabled or disabled using the toggle switch:
• QA — enables the Q&A module for sessions.
• Moderation — enables the Moderation module for sessions.
• Polls — enables the Polls module for sessions.
• Content — enables the Content module for sessions.
• Participant List — enables the Participant List module for sessions.
• Each module has an Edit (pencil) icon next to it that opens a settings drawer for further configuration.

4. Configure QA Settings

• Click the Edit (pencil) icon next to the QA module.
• A settings drawer will open on the right side of the screen with the following options:
• Name — enter or update the name for the QA module.
• Icon — click the icon to select a different icon for the module.
• Activate Moderation — enable this toggle to activate moderation for the QA module.
• Allow Responses in Writing by Moderator — enable this toggle to allow moderators to respond in writing.
• Click Done to save the QA settings or Cancel to discard changes.

5. Configure Moderation Settings

• Click the Edit (pencil) icon next to the Moderation module.
• A settings drawer will open on the right side of the screen with the following options:
• Name — enter or update the name for the Moderation module.
• Icon — click the icon to select a different icon for the module.
• Add Moderators — click the Add Moderators button to add moderators to the session. Each moderator is displayed with their name and email address.
• Remove Moderators — click the delete icon next to a moderator to remove them.
• Click Done to save the Moderation settings or Cancel to discard changes.

6. Configure Content Settings

• Click the Edit (pencil) icon next to the Content module.
• A settings drawer will open on the right side of the screen with the following options:
• Select Session Content Page — select the desired content page from the dropdown to associate with the session. Available options include pages such as Homepage, Create New Page, Form Test, and any other configured pages.
• Click Done to save the Content settings or Cancel to discard changes.

7. Configure Participant List Settings

• Click the Edit (pencil) icon next to the Participant List module.
• A settings drawer will open on the right side of the screen with the following options:
• Name — enter or update the name for the Participant List module. For example "Participants".
• Filter Participants — select the desired filter from the dropdown. For example select All Participants to display all participants.
• Stage — select the appropriate stage from the dropdown. For example select Registered and Arrived to show only participants who are registered and have arrived.
• Select List View Fields — search and select the desired fields to display in the List View. First Name and Last Name are static fields and will always appear by default and cannot be removed. Additional fields can be added as required.
• Select Detail View Fields — search and select the desired fields to display in the Detail View. First Name and Last Name are static fields and will always appear by default and cannot be removed. Additional fields can be added as required.
• Use the drag-and-drop handle on the right side of each field to rearrange the order or click the delete icon to remove any non-static fields.
• Click Done to save the Participant List settings or Cancel to discard changes.

8. Edit Configurations for a Specific Activity

• In the Sessions tab, locate the activity you wish to configure.
• Click the Hamburger Menu and select Edit Configurations.
• The configuration settings for that specific activity will open.
• At the top of the settings you will see the Use Generic Configuration toggle:
• Enable — the activity will use the shared Generic Configuration settings that have been set in the Generic Configuration tab.
• Disable — the activity will use its own individual configuration settings. When disabled the following modules will be available to configure independently for that activity:
• QA
• Polls
• Content
• Participant List
• Moderation
• Configure each module as required using the same settings described in the steps above.
• Click Save to apply the configuration to the activity.

9. Manage Module Placement

• In the Generic Configuration tab, scroll down to the Placement section.
• The Placement section displays:
• Available Columns — modules that are not currently placed in the menu.
• Bottom Menu — modules that are currently placed in the bottom navigation menu of the Event App.
• Drag and drop modules between the Available Columns and the Bottom Menu to control their placement in the Event App navigation.
• Click Save to apply the placement changes.

10. Verify Configuration Changes in the Event App

• Open the Event App using the event link provided by the event organizer.
• Log in using a registered participant's credentials.
• Once logged in, navigate to the Sessions tab in the Event App.
• Switch to the List View to see all available sessions.
• Locate and click on the activity for which you have applied the Generic Session Configuration or individual configuration settings.
• Once inside the activity, verify that all the configured modules are visible in the bottom footer of the app with their respective icons and names. For example:
• QA — with its configured icon and name.
• Polls — with its configured icon and name.
• Content — with its configured icon and name.
• Participants — with its configured icon and name.
• Verify that the modules are displayed in the correct order as configured in the Placement section.