Accessing, Configuring and Managing Polls for session(s) within an Event App

Overview

The Engagement module within the Event App is designed to drive real-time interaction during sessions by enabling organizers to create and manage polls. These polls can be tailored to different session formats and audience needs using multiple formats such as Multiple Choice, Ranking, and Rating.

Beyond simple creation, the module provides full lifecycle control—allowing users to assign polls, launch them during sessions, monitor live participation, and close them when needed. With real-time status updates and response tracking, organizers can actively engage participants and gather insights instantly, enhancing the overall session experience.

Step-by-Step Approach

1. Access the Engagement Module

• On the Event dashboard, navigate to the Event App.
• Select the Q&A/Polls submenu.
• Upon entering, you will see a consolidated view of:
  • Q&A submissions from participants
  • Poll listings associated with the selected session
• Each poll displays a Status (e.g., Draft, Open, Closed), which updates dynamically in real time.

This interface acts as the central hub for all engagement-related activities within sessions.

2. Review and Manage Existing Polls

• Monitor all polls linked to a session and track their activity through live status updates.
• Use multi-row action: Assign to assign multiple polls efficiently.
• Use single-row actions to:
  • Edit to modify poll details
  • Open / Close to control poll visibility and participation in real time

This combination of bulk and individual actions ensures flexibility in managing engagement at scale.

3. Create a New Poll

• Click on the +Engagement button.
• Select Engagement Type: Poll.
• Choose whether the poll should be:
  • Associated with the entire Event App, or
  • Linked to a specific session

This allows you to tailor engagement either globally or at the session level.

4. Select the Poll Type

Depending on your engagement goal, select from:

• Multiple Choice – ideal for quick audience feedback
• Ranking – allows participants to prioritize options
• Rating – useful for scoring or satisfaction-based responses

Each poll type offers a different way to capture participant input.

5. Configure Poll Content and Options

• Click the Edit icon to begin configuration.
• Enter or update the Engagement Title.
• Add response options:
  • Enter the first option.
  • Click Add Options to include additional choices.
  • Remove unnecessary options as needed.
  • Rearrange options using drag-and-drop.

This step ensures that your poll is clear, structured, and aligned with your session objectives.

6. Save and Finalize the Poll

• Click Save to store your progress.
• Click Create to finalize and add the poll to the list.

At this stage, the poll is ready but not yet live.

7. Launch and Assign the Poll

• Click the Launch button.
• Configure assignment details:
  • Select Assigned To (target audience: Event / Session)
  • Choose the relevant Session
  • Optionally navigate to another Engagement if applicable

Once launched, the poll becomes active and visible to participants.

8. Monitor Live Participation

• View the number of participants who have responded.
• The count updates in real time as responses are submitted.

This helps you gauge engagement levels and decide when to close the poll.

9. Configure Poll Settings

• Click the Settings icon on the poll.
• Enable or disable:
  • Poll Description
  • Mark Correct Answer

These settings help enhance clarity and functionality based on your use case.

10. Stop and Close the Poll

• Click the Stop button to end the poll.
• Once stopped:
  • Participation is closed
  • Final response counts are displayed

You can review the total number of participants who engaged with the poll.

Summary

The Engagement module offers a comprehensive and flexible way to manage polls within the Event App. From creation and configuration to live monitoring and closure, it provides full control over the poll lifecycle. By leveraging different poll types, real-time updates, and customizable settings, users can significantly enhance audience interaction and create more dynamic, engaging session experiences.