This guide provides a step-by-step overview for creating your first event in Azavista, from initial setup to testing. By following these steps, you’ll gain a clear understanding of how to build an event framework, collect participant information, and create engaging content for your audience.
Each module in Azavista is designed to help you customize your event experience, manage participant data, and streamline processes so you can focus on delivering an impactful event.
We also invite you to watch our video tutorial channel where we show you how to work with Azavista and its modules.
Steps to creating your first event
I. Create your event: The overarching structure
Start by navigating to the Events module at the global level (the main Azavista menu, outside any specific event). Here, you’ll create the event and gain access to various tools that enable you to craft unique, tailored event experiences.
II. Fields manager: Set up participant pields
Once your event is created, go to the Fields Manager module within the event. Here, you can create custom fields to capture specific participant information. These fields can also be embedded in registration forms, enabling participants to provide information directly. Fields can be further customized for segmentation and automation.
III. Documents: Upload and share documents
If you need to share files with your audience, use the Documents module. Here, you can upload files (up to 500MB), making them easy to distribute by embedding links in hypertext or buttons on your site and emails.
IV. Activity management: Create and manage sessions
If your event includes activities or sessions, open the Activities management module to set these up. You can specify options like online registration, maximum registration spots, and participant availability.
V. Content: Develop content and communications
Use the Content module to create the website and emails associated with your event. This module enables you to centralize event information on your homepage, speaker pages, registration forms, and more, giving your audience a seamless experience.
VI. Reports: Build and export event data
Navigate to the Reports module to generate customizable, exportable data sets in spreadsheets. Reports allow you to track participant data, and you can even compare versions to view changes over time, aiding in decision-making and analysis.
VII. Tickets and products: Create and sell online all kinds of items
To sell tickets or products, go to the Tickets & Products module. (Certain prerequisites must be met, as outlined in the Tickets & products category of articles.) You can then configure ticket prices, currencies, and maximum purchase limits.
VIII. Workflows: Automate and streamline event processes
In the Workflows module, connect and automate the various event elements you have created, such as registration journeys, approval stages, and internal notifications. This helps create smooth and personalized registration experiences (for different participant types).
IX. Event dashboard: Monitor event data with widgets
Use the Event Dashboard module to create a customized dashboard. Add widgets to visualize participant data and gain insights into event registration trends, participant demographics, and engagement metrics.
X. Testing: Test your event and its registration flow
Finally, preview and test your event content. Navigate your website, submit a registration to ensure all fields are in place, and verify that the registration flow is functioning correctly. By following these steps, you’ll be equipped to launch a dynamic and engaging event using Azavista, optimized for your unique audience and objectives.
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