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Event blueprint: Your first event

Azavista Support
Updated
This guide will walk you through setting up your first event, introducing Azavista’s essential features in a step-by-step process. You’ll learn how to create an event structure, customize a registration form, test the participant journey, and review participant data, all while exploring the platform’s core tools.

Ideal for users new to Azavista, this guide provides a hands-on introduction to its foundational features. You’ll discover how to:

  • Set up a custom event structure with essential data points
  • Update web pages, including your form, with personalized text and images
  • Simulate the participant journey to ensure a seamless experience
  • Review and manage participant profiles through the Participants module

 

Step-by-Step Configuration

  • Step 1: Create the Event Structure

i. At event level, navigate to the Events module and click "+Event"

ii. Select "Create from library", "Basic event", and fill in all the mandatory fields (name, start, etc.). Click on save.

iii. Once the job is completed, click on "Open the event" to enter the Event level.

 

First event 1.gif

 

 

  • Step 2: Set Up Custom Data Points

i. Open the module 'Fields Manager' and create sample fields such as:

ii. “Job title”: A free text field

iii. “Registering as”: A select field with predefined options

iv. "Arrival date": A date field

 

First event 2.gif

 

 

  • Step 3: Design the Registration Form and homepage.

i. Open the module "Content" -> "Pages" and click the registration form to open it.

ii Inside the builder, use the search bar to find the fields you just created

iii. Drag and drop the custom fields you created into the section "Two column form", then click on publish.

iv. Navigate to the homepage, and drag and drop the sections "One column text" & "One image gallery" into the page - Double click each section to update the text and add an image. Click on publish.

 

First event 3.gif

 

 

  • Step 4: Test the Registration Journey

i. Navigate back to the overview of pages and click "Website link", this will open the event's website

ii. You will see your updated homepage, from there navigate to the registration form to complete the registration process by filling in all fields and clicking on submit.

 

First event 4.gif

 

 

  • Step 5: Review Participant Data

i. Return to Azavista and open the Participants Module.

ii. Locate the test participant in the overview list.

iii. Click on the participant to view their detailed profile, including the information that was submitted. You can manually update the profile's details at anytime from here.

 

First event 5.gif

 

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