Managing Kiosk Pre-Scan Mode

Overview

Kiosk Pre-Scan Mode in the Check-In App allows event organizers to configure how participants interact with the kiosk before scanning their QR code. Users can customize authorization settings, badge reprinting behavior, interface design, required participant fields, category filters, camera mode, and visual styling. This mode ensures that kiosks operate securely and are tailored to specific event needs.

Step-by-Step Approach

1. Access the Pre-Scan Mode Settings

• Open the Check-In App.
• Click on the Kiosk Mode button or Kiosk menu item.
• Select Pre-Scan Mode to access configuration options.

2. Set and Update Authorization Keys

• Configure authorization keys to restrict access to kiosk logout or admin functions.
• Only administrators with a valid authorization code can exit or log out of the Kiosk Scan Mode screen.
• Update the keys as needed to maintain security.

3. Toggle Allow Participants to Reprint Badges

• Enable or disable participant badge reprinting from the kiosk.
• When enabled, participants can reprint their badges directly from the kiosk interface.

4. Identify Main Participant Check-In or Session Check-In

• The pre-scan configuration clearly displays whether the kiosk is configured for:
• Main Participant Check-In
• Session Check-In
• This helps confirm you’re configuring the correct kiosk workflow.

5. Enable Fast Print Badge Mode

• Toggle the Fast Print Badge mode on or off.
• When enabled, participant selection fields are greyed out to allow instant badge printing without field validation.

6. Select Participant Fields for Data Validation

• Choose which participant fields appear on the kiosk for participants to review or validate.
• Options include:
• Set fields as mandatory
• Mark fields as editable
• Determine the display order of fields

7. Upload Kiosk Design Front (URL)

• In the Kiosk Pre-Scan Mode settings, locate the Kiosk Design Front field.
• Enter the direct URL of the image you want to use.
• Click Save to apply the design.
• Preview the kiosk screen to confirm that the design is displayed correctly.

Uploading image file

• Open the Planner App.
• Navigate to the selected Event.
• Go to the Documents section.
• Click the + Document button to upload a new file.
• Select the image file from your local system.
• After uploading, the image will appear in the Document Listing.
• Click on the uploaded file to open its details.
• Copy the file path shown in the pop-up window.
• Append the parent domain to the copied file path to create a complete image URL.
• Paste this URL into the Kiosk Design Front field in Pre-Scan Mode settings and click Save.

8. Configure Category Filter and Values

• Set a category filter to restrict kiosk access to specific participant types.
• Define category filter values such as:
• VIP
• Staff
• Exhibitors
• Participants
• Only participants matching the selected category values can use that kiosk.

9. Adjust Camera Settings

• The system default shows the camera to environment (rear camera).
• However, you can manually override this setting and select the client-facing option.

10. Select Font Type and Size

• Customise the kiosk text appearance by selecting the font type and font size displayed on the scan screen.The default selected font is Inter and default selected size is 30.

11. Select Font Color

• Locate the Font Color option.
• Click the color picker or selection field.
• Choose your preferred font color from the available palette.
• Preview the selected color to ensure it is clearly visible on the kiosk screen.
• Click Save.

12. Select Field Border Color

• Choose either white or black as the color for field borders shown in kiosk scan mode.

13. Select Button Colors

• Select up to five colors to define the appearance of kiosk interface buttons.
• Use these colors to match event branding or theme.