Validating Activity Settings as a Participant

Overview

Participants experience activities differently depending on how each activity is configured. Registration rules, capacity limits, dependency settings, approval flows, and grouping logic all affect what a participant can see and register for.
This article explains how activity settings behave from the participant perspective so you can validate your configuration.

Step-by-Step Approach

1. Registration-Required Activities

• See activities in the Sessions and Activities widget only when registration is required.
• Not see activities that do not require registration in the registration form
• This ensures only relevant activities appear during registration.

2. Approval-Required Activities

When a participant registers for an activity that requires approval:

• The registration is recorded with Approval Pending status
• The participant will not be fully confirmed until approved.

3. Dependency-Based Activities

• Only see and register for activities that meet the dependency conditions.
• Or see all activities with no dependencies configured.

4. Waiting List Activities

When an activity has a waiting list enabled and is full:

• Participants can still register
• Their registration will show Waiting List status
• They will be promoted to confirmed when a place becomes available.

5. Activity Status

• Register only for Active activities
• Inactive activities will not be available for selection

6. Maximum Number of Activities Allowed per Condition

If a maximum number of activities is configured for a participant condition:

• Participants can register up to the defined limit.
• Once the limit is reached:
• The remaining activities become unavailable
• The participant cannot register for additional activities under that condition

7. Register for overlapping (coinciding) activities

• If overlapping registrations are enabled, participants can register for multiple activities even when their schedules overlap.

8. Activity Groups

• Participants can register for only one activity within that group
• The rest of the activities in the same group become unavailable for that participant
  This ensures participants do not double-book grouped sessions.

9. Register for Coinciding Activities

• If overlapping registrations are allowed, you can register for activities that occur at the same time. If this setting is disabled, the system prevents registration for conflicting activities.