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How do I Validate Auto-Generated Participant Fields in the Event Field Manager?

Azavista Support
Updated

Validating Auto-Generated Participant Fields in the Event Field Manager

Overview

When using the Multi-Registration Workflow, certain participant fields are automatically generated based on your workflow configuration. These fields become available in the Event Field Manager once the workflow is published.

As a user, you can view these auto-generated fields and apply validation rules to ensure accurate and consistent data collection in the participant detail view.

Step-by-Step Approach

1. Publish the Multi-Registration Workflow

  • Navigate to the Workflow Editor.
  • Configure your Multi-Registration setup (e.g., participant forms, limits, stages).
  • Click Publish to activate the workflow.

Once published, the system automatically creates participant fields based on your configuration.

2. Access the Event Field Manager

  • On the Event dashboard, navigate to Field Manager.
  • Click on the Participant Fields tab.

You will now see the following auto-generated fields linked to the Multi-Registration Workflow.

  • Assigned Ticket ID
  • Assigned Ticket Name
  • Main Participant ID
  • Main Participant Email
  • Is sub participant
  • Assigned Add On's ID
  • Assigned Add Ons Name
  • Is sub participant

3. Locate Auto-Generated Participant Fields

  • Identify fields created by the system (these are typically tied to your workflow structure).
  • These fields are available alongside manually created fields.

4. Apply Validation Rules

  • Click on the desired auto-generated participant field.
  • Configure validation settings such as:
    • Required field (mandatory input)
    • Field format validation (e.g., email, number, text limits)
    • Character limits or constraints (if applicable)
  • Save your changes.

5. Validate Fields in Participant Detail View

  • On the Event dashboard, navigate to the Participant listing.
  • Click on any participant to open the detail view.
  • Interact with the validated fields:
    • Ensure required fields should be autofilled by the system on registration.
    • Verify format restrictions are enforced
  • Confirm that validation rules behave as expected.

Result

  • Auto-generated participant fields are visible in the Field Manager after publishing the workflow.
  • Validation rules can be successfully applied to these fields.
  • The configured validations are enforced in the participant detail view, ensuring clean and consistent data entry.

Notes

  • Auto-generated fields are system-driven and may have limited editability compared to custom fields.
  • It is recommended to review validation rules immediately after publishing the workflow.
  • Any updates to the workflow may introduce new fields, which should also be validated if required.

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