Validating and Managing Activities for Sub-Participants within the Event

Overview

In events where Multi-Registration or Group Registration is enabled, both main participants and their associated sub-participants can be assigned to one or more activities. The platform allows users to validate and manage these activity assignments efficiently, ensuring accurate participation tracking.

Within the activity management or check-in interface, users can view all participants—both primary and sub-participants—linked to a selected activity. This provides better visibility and control during session management, attendance validation, and on-site coordination.

It is important to ensure that when a registration is cancelled, all related activity and session assignments are properly updated. The platform automatically handles the unassignment of activities and sessions upon cancellation. Users can validate that both main and sub-participants are removed from all associated activities, ensuring accurate session capacity management and preventing invalid attendance records.

Step-by-Step Approach

1. View Main and Sub-Participants Assigned to an Activity

Steps:

• On the Event Dashboard, navigate to Activity Management.
• Go to Activities.
• Select the desired activity for which you want to validate participants.
• Open the participant list associated with the selected activity.
• Review the list displaying all assigned participants.

What You Will See:

• A unified list containing:
  • Main participants (primary registrants)
  • Sub-participants linked to those primary registrants
• Each participant is displayed as an individual entry, even if they belong to the same group registration.

Key Points

• Both main and sub-participants are treated as individual attendees within activities.
• All assigned participants appear together in the same activity list, ensuring complete visibility.
• Participant details such as name, status (e.g., Registered, Arrived), and activity assignment are clearly displayed.
• This unified view helps in:
  • Validating attendance for activities
  • Managing session capacity
  • Ensuring no participant is missed during check-in

2. Verify Activity and Session Unassignment

• Cancel the main participant registration.
• On the Event Dashboard, navigate to Activity Management.
• Select Activities.
• Click on the Activity Participants tab.
• Verify that the cancelled main and sub-participant no longer appear in the activity/session participant list.

Result

By using the activity management functionality, users can easily view and validate both main and sub-participants assigned to the same activity. This ensures accurate tracking, improved coordination, and a seamless experience when managing sessions within events.